 The
Agave Pricing Module
The Agave pricing module helps you determine ASMP based photo prices
for advertising, editorial, corporate and miscellaneous usage from bank
checks to puzzles. Because your relationship with each client will
differ,
this module enables you to enter unlimited client specific notes for
each
category and media type. You also can edit category prices and
calculate
multiple insertion rates.
Agave SPS provides support to help you deal with the financial end
of running a stock photography business. This includes generating
invoices,
estimates, tracking payments, recording expenses and creating annual
and on
demand
reports.
Tricky issues such as partial payments, bulk payments,
late charges, discounts, advances and
restricted use are dealt with in a practical and
easy to understand fashion.
 Expense
Log
While there are many programs available that will organize your
finances,
you may find Agave's expense functions to be more practical and
straightforward
for keeping track of tax deductible expenses as well as equipment
inventory.
By spending a few minutes a week with these functions you are afforded
the luxury of printing an equipment log for insurance purposes or a
report
listing your total annual business expenses itemized by category at
year's
end.
 The
Stock
Sales Invoice
This data screen produces a detailed invoice, including rights granted
paragraphs and dates of restricted usage, all of which is automatically
entered into the slide's history file when the invoice is posted. See documents
to view printed samples.
 The
Generic
Invoice
The generic invoice is designed for assignment and commercial
situations
where you require an invoice itemizing expenses such as film, model
fees,
equipment, etc. See documents
to view a printed sample.
 Discounts, Late & Miscellaneous Charges
Occasionally, you
wish to either to reward a client or attach a late fee to expedite an
overdue payment. Late fees, discounts and miscellaneous charges are
calculated into the invoice total and are displayed in an itemized
fashion in the footer area of the printed invoice.
 Account Management
Shown
here is the button panel for the Accounts
Receivable database.
Selecting
the "Mark Paid" pushbutton provides the option of entering a full or
partial
payment. When paid in full the invoice record is transferred to
accounts
paid database below.
 The Accounts Paid
database allows you to instantly review the contents of
any
paid invoice, print the actual invoice or reverse the paid status in
the
event that the wrong item has been marked as paid.
 Image
Sales
History
This scrollable linked form displays the sales history of any
image in the Fotofile database.
Included in this data screen are image general memos and the right
granted paragraphs associated with the sales. Note the restricted use
fields
(screen center) which contain dates of legal usage, current status
and
ID# of the actual images invoiced. Also found are the Agave search
tools and dupe
status pushbutton which are common on many of the application's
forms.
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